Roles and Responsibilities

In order to develop a culture of student mobility in ASEAN, mechanism for ACTS should involve five parties; home universities (sending institution), host universities (receiving institutions), AUN-ACTS Secretariat, AUN-ACTS Steering Committee and of course the students. Each party will have their own responsibility:
Home Universities
  • Promote AUN Student Exchange Program under ACTS scheme
  • Provide at least five full scholarships for their outgoing students
  • Conduct selection process of their outgoing students
  • Nominate their students for AUN Student Exchange Program through ACTS online application system
  • Provide assistance in facilitating and making travel arrangements for their outgoing students
  • Approve outgoing students’ ACTS learning agreement
  • Conduct credit transfer process of their outgoing students

 

Host Universities
  • Promote AUN Student Exchange Program under ACTS scheme
  • Input and regularly update available courses for exchange students in ACTS courses database
  • Input and regularly update academic calendar and other important dates of application process
  • Conduct selection of incoming students
  • Approve or disapprove application of incoming students through ACTS online application system
  • Issue letter of acceptance for the approved incoming students based on students’ confirmation through ACTS online application system
  • Provide minimally tuition fee waiver for incoming students
  • Provide assistance in accommodation arrangement, obtaining student visa and other immigration, airport transfer for incoming students
  • Provide orientation for incoming students
  • Approve courses to be taken by incoming students through ACTS online application system
  • Approve incoming students’ ACTS learning agreement
  • Submit ACTS grades of incoming students through ACTS online application system by the end of exchange program
AUN-ACTS Secretariat
  • Promote AUN Student Exchange Program under ACTS scheme
  • Develop and maintain ACTS online application system and courses database
  • Monitor the implementation of ACTS among AUN Member Universities
  • Issue ACTS academic transcript and certificate for AUN-ACTS scholars (based on the academic report submitted by Host Universities through ACTS online application system)
  • Report the implementation of ACTS to ACTS Steering Committee
AUN-ACTS Steering Committee
  • Promote AUN Student Exchange Program under ACTS scheme
  • Be the decision maker of ACTS policy
  • Monitor and evaluate the implementation of ACTS
  • Provide assistance to AUN-ACTS Secretariat in implementing ACTS among AUN member universities
Students
  • Submit complete information through ACTS online application system
  • Submit the system generated ACTS application form to their home universities together with other requirements to be reviewed
  • Confirm the acceptance through ACTS online application system once accepted by the host university
  • Input the courses taken during the exchange program to ACTS online application system
  • Generate learning agreement from ACTS online application system to be approved by both universities (home and host)
  • Comply with student exchange rules and regulations applied to both home and host universities
  • Promote AUN Student Exchange Program under ACTS scheme once they returned to their home universities

AUN-ACTS Secretariat

Central Administration Building, 1st floor
Universitas Indonesia Campus
Depok 16424, Indonesia

Phone: (62-21) 78880139, 786 7222 ext.100520
Fax: (62-21) 7888 0139
Website: http://acts.ui.ac.id
Email: secretariat@acts.ui.ac.id

University Members